Notes on a whiteboard

Simple ways to encourage productivity, not burn out

Staff wellbeing continues to be a topic of interest to HR and management, which makes it an important subject for us here at UniqueIQ! Predicted by researchers and trend forecasters as an area that will play a big part in shaping the workforce of the future, it’s not surprising that we are starting to see a bigger focus on ‘wellness’ now, in preparation for the larger workplace trend that is soon to come. However, although areas of focus may shift, the same end goal will never change for management – implementing the best strategies and techniques that enable productivity in staff.

As previous, traditional ‘top down’ management techniques are slowly becoming a thing of the past, it’s time to explore other methods for helping employees to work to the best of their abilities; methods that do not overwork or pressure staff, leading to burn out.

Address the work/life balance

It is important to understand and respect the fact that your staff need a life that is separated from their working roles. Addressing the issue of employees who spend more time at work, or performing work-related tasks elsewhere, than they do on their personal duties could result in a more productive workforce.  According to Quantum Workplace’s ‘2015 Workplace Wellbeing study’, employees feel 20% more engaged when they have a good work/life balance, which could boost their performance. Using accurate workforce management software can help to identify the real working patterns of employees, quickly highlighting those whose working balance is not healthy. Encourage these staff to take interest in personal activities, and supporting their external interests to help with this.

Give staff more freedom to dictate their hours

Unavoidable events in life can affect productivity, yet traditional methods of management at work fail to take this into account. For example, if an employee recently found out some shocking news, or there is an accident at home such as a burst pipe, forcing them to come to and stay in work for their allocated hours will result in an unproductive day, with their mind wandering elsewhere. Unless the job role cannot be flexible or there is a critical meeting planned for that day, taking a ‘human’ approach can reduce wasted hours, ensuring staff work when they are able to perform at their best. Adopting such a flexible policy is much simpler when using workforce management software to schedule, record and edit employee rotas.

Implement procedures to help staff ‘switch off’

If an employee is constantly thinking about or attempting to complete work, then it is time to implement relevant procedures to prevent burnout. Instead of expecting employees to answer ‘quick emails’ during their time off, enforce strict rules that forbids employees from contacting each other or logging on to any kind of professional working platform such as e-mails or Skype during their well-earned time off.

The key to ensuring your staff are productive rather than on the brink of burnout is to have a clear insight into their behaviors, to act fast on staff who show signs of pushing themselves too far. Workforce monitoring and operational software such as IQ:timecard can give you this kind of valuable, detailed overview. Learn more about the system and arrange a demo online.