Hands typing on keyboard

4 reasons why you should ditch the paper timesheet

In every job, there is a task that every person puts off until the very last minute – sometimes because it is hard, but often simply because it is time consuming, with no immediate benefit to them and their bulging workload. For remote workers, it is the regular task of filling out and sending in paper timesheets that plays the part of the ‘annoying’ job. Without it they cannot receive their wage, yet it is still a chore that is avoided by many.

If you are responsible for allocating payroll within your remote workforce, you may have come across these frustrations yourself, struggling to meet deadlines due to delay in receiving legible timesheets from your staff. At IQTimecard, we offer a virtual timekeeping solution as a great alternative to the traditional timesheet, but don’t just take our word for it – here are 4 reasons why you should ditch the paper timesheet!

Not always accurate

A physical timesheet can results in levels of inaccuracy for a number of different reasons. Firstly, especially when working remotely, the temptation to lie to build up hours may prove to be too hard to resist! Even if not done intentionally, those who fill in their sheets hours or days after their busy shift has been completed could have a hazy memory over the exact time that was worked. Finally, handwritten entries can lead to many miscommunications, with messy writing leading to lots of confusion for payroll staff!

Impractical

If you are working ‘on-the-go’, keeping hold of, and keeping these pieces of paper tidy can prove to be a challenging task. Physical timesheets are often lost, damaged or misplaced. This method is also arduous for those who manage to keep their timesheets in pristine condition, with extra effort required to post each sheet back to head office – rather than being an immediate transfer of data, lengthy posting times can lead to delays for the payroll team too.

Time consuming

As we mentioned, persuading members of staff to fill out their timesheet is only one part of the time-sheet task! Once chasing up has been done, and the sheets arrive to head office via the post, the information then needs to be inputted manually into a virtual system to interpret the data. Wouldn’t it be easier if this was done automatically?

Hard to store

Finally, all timesheets need to be archived which, for some companies, can result in overcrowded and cluttered storage boxes and filing cabinets. If any sheet is called upon for reference in the future, finding the document is often time consuming and difficult.

Have these reasons got you re-considering the way in which you log the working hours of your staff? If you want to learn how innovative real-time technology can revolutionise the way you monitor your employees, talk to us today!