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How Advanced Timecards Can Improve Efficiency of Mobile Workforces

The timecard is a method of measuring working hours that goes back many, many years. Indeed, the first clock capable of printing the date and time of a check-in was invented in 1888, and the company currently known as IBM had a huge hand in creating them. They have progressed to the point where a physical ‘card’ is no longer necessary, and clocking-in systems can be done with just a simple phone call to a specified number. Take a look at how improving the clocking in system can improve efficiency for mobile workers, and improve operations for their management.

1.   Error Margins Reduced

The scope for human error is dramatically decreased by using a more advanced timecard, which relies on a phone call or a digital message sent to a centralised server. In the past, payroll departments had to sit and calculate hours worked and wages earned manually for all of their employees – businesses that had a large number of employees would naturally encounter some errors in pay now and then. If businesses can reduce the amount of money they pay out in erroneous payments, they can invest further in the service they provide and offer a more efficient, high-end service for their clients.

2.   Time Saved

Imagine how much time is saved every month in a company of fifty employees where an advanced time and attendance monitoring solution has been implemented? If every employee spent an average of two hours per week doing their paperwork, this would result in a massive 400 hours per month lost. If a working day is eight hours long, that’s the equivalent of fifty working days wasted every four weeks! Businesses can make their service vastly more efficient by removing the need for extensive paperwork and updating their timecard solution.

3.   Fraud Reduction

In cases where mobile workers were responsible for recording and reporting their own working hours, there was much scope for fraud with regards to hours worked; even if only minor infringements were made, it could end up costing a business. An automated solution, which logs and records all messages at mobile workers’ arrival and departure from a client premises, reduces this risk dramatically and ensures that employees are only paid for the hours they work. No more unauthorised overtime, no more ‘rounding up’ of working hours, and no more payment of wages that are unearned.